(Warehouse Management)


Vardells Head Office module, together with the warehouse management system are perfectly aligned to operate in isolation, and also collectively to form a complete multifunction solution.


The warehouse management system is designed to operate with a minimum of human intervention. Orders are converted to pick notes, which, in turn are then handled manually using a wireless device either voice operated or manually scanned. Orders are converted to invoices, and links are available to vehicle routing systems to optimise loading.  Each pick note represents one pallet which is designed to have a similar height to all other pallets in the particular order. This ensures load stability in the delivery vehicle. Completed pick notes are re-assembled on completion into a single invoice.


Stock control is maintained live so that pickers are not directed to empty locations. pick faces are monitored by a sophisticated replenishment system, that ensures stock is delivered to the pick face efficiently. In the rare event of a pick face being out of stock, a Supervisor can intervene to authorise the picker to continue onto the next product. Once the pick walk has been completed, the picker is redirected to the missed pick which by then, will have been replenished.


The Head Office module is used for order generation to suppliers and to control the arrival of deliveries. Deliveries are booked in, and reports showing the daily delivery schedule are available. When a delivery arrives, it is matched to the original order and the pallets are scanned not only for quantity, but also for sell by date verification, and batch coding. Pallets are labelled with a unique reference, and a suitable storage location is assigned by the system. This takes account of pallet height and preferred suitable storage location.


The sell by date is verified against parameters stored for each individual product. The system contains two figures, one is the number of days that are required before the product is sold at retail; the other is the minimum number of days that the product can be stored in the warehouse. These figures are checked against the sell by date on the delivery. If the product is short-dated, the buying department are required to issue a release code for each product they are prepared to accept, otherwise the delivery is refused.  Stock in the warehouse is controlled strictly by sell by date. Even products without a specific sell by date are released in delivery date order. Facilities exist for quarantining pallets where, for instance a product is being recalled.


The key to the operation is the replenishment process. The replenishment program runs simultaneously every 3 to 5 minutes, this is controlled by the Stock Manager. It calculates the stock currently in the pick faces, and based on a threshold decides how many pallets are required for the pick face. A single product pick face can have as many locations next to each other as required. The first pallet for a pick face is given priority and is marked for immediate replenishment. Additional pallets are marked for normal replenishment.


Picking is further organised by considering vehicle loading. Where multiple drops are carried by a particular vehicle, it is important to reduce problems for the vehicle loaders, by marshalling all of the pallets for the last drop before starting on the previous drop and so forth. The pick note scheduler therefore works on completing a particular load/drop for a vehicle, before releasing other pick notes for that vehicle. This means that a number of loads for a number of vehicles are being picked concurrently.


The fully HMRC accredited software can also handle product in bond. A mixture of duty suspended and duty paid products and stock can be handled. The system assumes that duty paid stock is sold first.


Vardells warehouse management system is fully scalable to fit with any business size, needs or requirements. With our extensive UK based in house software support function, our expert software developers have the skills and capabilities to fully bespoke our system, to meet any specific business requirement or need.